Now that you know a little bit more about the levels of protection you can expect from Microsoft, let’s take a look at some of the particular scenarios you may encounter that would make investing in third-party
Cloud Backup for Office 365 a wise choice for your situation.
Data loss due to user error and accidental deletionsAs previously mentioned, accidental deletions are the most common reason for data loss (although data suggests that ransomware has recently claimed this dubious honor). If you discover that loss after your configured retention policy, you’re out of luck. Your data is gone. Even if you catch the error in time, will you be able to restore the files and accounts in the configuration you need? As stated earlier, the restore process is not an easy one.
User errors such as hastily deleting the wrong file or folder, or overwriting permissions and security configurations are common. System administrators are not immune to this type of human error, but their mistakes create bigger headaches for an organization. They can accidentally leave critical accounts or APIs open to the public or can overwrite mountains of critical business data with a single keystroke.
Ransomware and compromised administrator accountsWhether by accident or malicious intent, the vast majority of data loss is caused by humans, not infrastructure. Phishing attacks are on the rise. It’s becoming more difficult if not impossible to avoid. In fact, in a recent ESG survey on the state of Ransomware, 79% of respondents experienced a ransomware attack in the last 12 months, and 41% admitted that they were successful and had an impact on their organization.
One wrong click by a user can infect your system with malware and corrupt your data. If your Microsoft 365 administrator account is compromised, your native backups are lost. Recovering from this nightmare scenario can be difficult and time-consuming using Microsoft’s built-in capabilities. Versioning in OneDrive and SharePoint can help, but this counts against storage allocation and may result in additional storage costs. Plus, do you really want to deal with a piecemeal recovery strategy when you are in a crisis situation?
Better control of restoring filesYou may be able to restore an entire mailbox or site collection in Microsoft 365, but granular restores are not possible. To reduce RTOs and save precious time and resources–especially while recovering from a disaster–you will want the ability to restore the exact files you need when you need them.
While Microsoft natively gives users the ability to roll back OneDrive files to a previous point in time (if that data has not been deleted already), it is an “all or nothing” restore. Instead of limiting the rollback to specific files or folders, your only option is to roll back all of your data to a specific point in time. This kind of destructive restore is typically used as a last resort, as incalculable amounts of data and vital changes will be lost. This can easily be prevented through the granular restore capabilities of a more comprehensive backup solution.
Keep in mind, that while Microsoft 365 has default retention periods, these policies vary from service to service. Also, data that is actively deleted by an admin or user will not be recoverable if the recycle bin retention period expires or if the user actively deletes the data from the recycle bin. Without flexible and granular control over retention policies, critical or sensitive data can fall through the cracks.
To know about
Microsoft Defender for Office 365 licensing or
Exchange Migration to Office 365 visit O365CloudExperts.
