How to Plan and Host Hybrid Events Successfully in 2020
    • Last updated Apr 5
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How to Plan and Host Hybrid Events Successfully in 2020

Posted By David Warner     Apr 5    


We have all attended physical events. We have also heard of virtual events a lot for the past few years if not attended them. A hybrid event is an event that is a combination of both physical and virtual events.

In 2022, many businesses and organizations have included Hybrid Events in their event planning strategy but doing it the right way is the key. With their success and popularity, one must know how to successfully hold a hybrid event that proves beneficial for the company and also the audience. You can hold conferences, online meetings, webinars, auctions and many other events through hybrid events.

Set a Vision

If you’re holding a hybrid event, you must have a clear vision of your goals and what you want to achieve through them. An organizer of an event must have clarity of who the target audience of the event is, and how will they benefit from it. You need to decide the speakers of your event and who will be conducting it, you also should decide the venue and the time of the event. These are minute details but extremely important.

Create Engaging Content

In a Hybrid event, you have two types of audience, the in-person audience and the remote audience. You have to create content that is helpful for both. You need to focus on how the content you are making is going to be beneficial. You ought to give time to the planning of the content as two different types of audiences need to be catered differently. For example, if you have planned breaks during the event then your physical audience may be comfortable with it but your virtual audience wants the event to be quick and short. For that, you need to keep in mind both the attendees. Ask yourself a few questions like

  • Why the audience would want to attend it?
  • How it is going to benefit them?
  • If I were the audience, would I attend it or would I find it helpful?

Choose a Good Hybrid Event Platform

If you want your hybrid event to work out smoothly, then you must host it at a hybrid event platform like VouchPro. Hosting your hybrid event on a proper platform that is created for the purpose is going to be a great option as you would not have to worry about the technicalities of the event or even need to spend extra money on the technical aspects. You don’t have to fret over the event having technical issues or learning how to solve them. A good hybrid event platform like Vouchpro can ease your strategy.

Engage with the Audience

The essence of the hybrid event is the audience. Having two types of attendees, you need to make sure you’re engaging both of them. You want to hold the hybrid event that benefits your business but for that to happen you need to make sure that your audience will not get bored. There are many ways to keep the audience engaged, such as engrossing and informative content, interactive sessions, live entertainment, etc.

Keep a Balance

In the end, you just need to have a good balance. With two audiences attending the event, you have to hold the event in a way that caters for both. Your in-person would likely be able to attend the whole day of the event, however, it will not be possible for your virtual audience so make sure you are making the content available for them in the form of recorded videos. These are the kind of things you need to keep in mind.