How to Save Email from Office 365 Webmail to Desktop?

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How to Save Email from Office 365 Webmail to Desktop?

Posted By Contarino Rosario     May 25    


Summary: Have you ever needed to view your Office 365 emails immediately? Because accessing Office 365 mailbox items necessitates internet access. That's why, it is recommended that you copy mail from Office 365 to your desktop. So that the emails may be simply viewed and are always available on your local drive. That's why, we've created this blog to assist you learn how to easily save email from Office 365 webmail to desktop.

User Case Study

"I use my Office 365 account frequently. As a Sales Executive, I need to be able to access my Office 365 contacts on a regular basis. I've been looking for ways to move Office 365 emails to my desktop for a long time. So, do recommend some reliable ways for processing the same. Thanks! ”

Is There a Trustworthy Way to Save Office 365 Emails to the Desktop?

Yes, the Office 365 Mailbox Backup Tool is an all-in-one solution for efficiently copying email from Office 365 to your desktop. It is a flexible program with numerous capabilities that can easily backup emails, contacts, calendars, and documents. When it comes to exporting selective emails, the date-filter option allows you to save only the emails from the specified period range. Another tool that streamlines the process is the ability to bulk copy Microsoft 365 emails to a PC. Furthermore, this comprehensive tool is compatible with both Windows and Mac operating systems to export PST from Office 365.

Methods to Manually Copy Email from Office 365 to Desktop

Users can use the manual methods to transfer email from Outlook 365 to their desktop utilizing the approaches indicated below.

1. Save Office 365 emails in HTML format to your desktop

  1. To begin, open your Office 365 profile on your computer.
  2. To export emails to HTML format, locate the email folder.
  3. Right-click the page and choose Save As from the menu.
  4. After that, a file explorer window will appear, where you may choose where you want to save the exported emails.
  5. Select Webpage, Complete from the Save as type drop-down menu and hit the Save button.
  6. Finally, an HTML copy of Office 365 emails will be saved.

2. Outlook 365 Emails in PST Format on the Desktop

  1. To begin, open Microsoft Outlook and configure your Office 365 account.
  2. Select the File menu and then the Import and Export option.
  3. Select Export to a File from the Import and Export dialogue box.
  4. To copy Office 365 emails to your desktop, click the Outlook data file option.
  5. Check that the checkbox for the Include Subfolders option is selected.
  6. Then, to begin copying Office 365 emails to your desktop, click Finish.

3. Save Office 365 emails as PDF files on your Desktop

  1. This allows you to save Office 365 emails as PDF files locally.
  2. Save the emails in HTML format, as described above.
  3. Then, using File>>, open the HTML file in Microsoft Word.
  4. When the HTML file is open, go to the File menu and choose Save As.
  5. Choose PDF as the file type from the drop-down menu.
  6. To save an email from Office 365 to your desktop in PDF format, click Save.

Do the Manual Methods Listed Above Fail? Why?

  • A Long and Difficult Process: It entails setting up the account and preserving each email separately. As a result, users must set aside time to copy Office 365 emails on their desktop.
  • Technically Excellent: To save email from Office 365 webmail to desktop, one must have appropriate technical knowledge, which prevents inexperienced users from doing it.

Final Thoughts

The majority of users are looking for quick and reliable ways to save email from Office 365 webmail to desktop. This article explains the most frequent manual strategies. However, manual approaches have a diverse set of outcomes. It is recommended that you utilize an automated program to save email from Office 365 webmail to desktop in PST format.