What Makes Printers Malfunction?

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What Makes Printers Malfunction?

Posted By Tony Stark     Mar 10    


Image CREDIT: A1 Printer Repair Services

There are many things that can stop the printer from functioning properly due to the complicated procedure that takes place between the time you click “Print” and the second your business document leaves the office printer. Driver troubles, software issues, device failures, and overuse are frequent causes.

Print Spooler Is Stuck

A file is momentarily saved on your computer when it is printed. When the job is ready, your printer retrieves it and prints the page. Jobs that you send to the printer won’t print, and the printer won’t reply in any way if the Windows print spooler service becomes blocked. The spooler service should be restarted to fix the issue. After selecting “Start,” enter “services” (without the quotes) in the search bar, then select “Services” from the list of results. Restart “Print Spooler” by selecting it from the context menu.

Driver Trouble

Software that enables communication between the operating system and the device is known as a device driver. The printer will either not work or produce printouts with gibberish on them if the printer driver is broken or not installed. A printer without a driver installed will have an exclamation point next to it in Devices and Printers. The installation disc that comes with the printer, Windows Update, or the manufacturer’s website are all good places to get printer drivers.


Every printer has a suggested monthly page volume. Typically, you can find this information in the printer’s user manual, in the retail box, or on the printer’s product page online. A printer will eventually experience frequent jams if the recommended capacity is routinely exceeded, and internal components like the paper collection rollers will wear out much more quickly than they typically would. For instance, you shouldn’t let a whole department print to a little desktop laser printer. Before choosing which model to purchase when looking for office printers, think about how many employees will be using it and how many pages they will print each month.

Commodities Problem

When they run out of paper, ink, or toner, or if the printer senses a problem with the ink or toner cartridge, most printers will stop functioning. When this happens, your printer may display an error message or have blinking green or amber lights. If the waste toner container, which serves as a holding area for wasted toner particles during the printing process, fills up on a larger, high-volume business printer, the device may also stop working. If an internal sensor detects that a drum or other component has run out of useful life, certain laser printers will likewise stop functioning.


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source:  https://www.localstar.org/blog/what-makes-printers-malfunction